Professional Time Management Strategies Using Outlook

Incorporate time management strategies using the organizational tools in Microsoft Outlook. Learn effective and realistic ways to organize day-to-day emails and tasks, enabling you to track important items and control your workload.

Dates & Times

CourseDate & TimeLocationCost
Professional Time Management Strategies Using OutlookFebruary 13 - 8:30 - 3:30LathamRegister

Course Outline

Corporate and NYS discounts do not apply for this course.

Outlook quick reference card, designed by MicroKnowledge specifically for this class
Comprehensive reference manual
Follow-up support by email or phone for an unlimited period


  • Instant Search
  • Search Folder(s)
  • FIND Command

Organizing with Folders

  • Creating Account Folders
  • Creating Personal Folders
  • Creating a Functional Folder Hierarchy

Using Flags and Reminders

  • Flagging for Today, Tomorrow, Next Week
  • Flagging for Mail Recipients

Using the To Do Bar

  • Scheduling your day
  • Seeing your Daily Task List on your Calendar
  • Navigating your Calendar from any view

Using Categories and Organize feature

  • Organizing / Grouping Outlook Items by color category
  • Mail
  • Tasks
  • Contacts
  • Appointments

Automating your mail activity by Using Rules

  • Automatically flag messages
  • Move/Forward received messages
  • Automate e-mail filing

Enhancing your productivity by using views

  • Contact List to Telephone List
  • Inbox to messages in last 7 Days
  • Calendar to Active, Recurring appointments
  • Tasks to Person Responsible

Integrating your calendar and tasks

  • See your Calendar and tasks together
  • Convert e-mails to task and Appointments

Time Management Discussion Topics

  • Changing Your Approach to E-Mail
  • Setting up an Effective Reference System
  • Integrating Personal and Business
  • Information Into One System
  • Recording Your Meaningful Objectives
  • Setting up Planning, Action and Categories
  • Reducing Your Collection Sites
  • Learning to Say No
  • Renegotiating Agreements
  • Creating Strategic Next Actions for your Task List